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💡Cloud Cost Optimization Guide

How to Optimize IT Costs in a Challenging Economy

Brian Harmison
May 13, 2025
IT Outsourcing, Managed IT Services

With economic uncertainty on the horizon, our clients are looking to optimize their IT spending, both in terms of staff resources and managed IT services. They need to get more with less—and they need 100% consistent monthly pricing.

So what does it take to optimize these costs?

How can you save money while fully supporting the business?

Here are 7 strategies that we use with our clients to help them stretch their IT dollar.

Key points:

1. Audit your IT needs and your current capabilities

What IT functions do you need to cover to support the business well?

This is an essential question as you prepare to optimize IT costs. You don’t want to cut an essential IT function that you’re covering today, and you don’t want to miss one that you’re not covering.

Look at your needs in these basic areas.

Cybersecurity
Network
Microsoft 365
Workstations
Servers
Cloud systems
Phone systems

For each of these, you’ll want to consider your day-to-day support needs as well as strategic planning and future implementations.

Do you have the staff resources today to manage these systems and long-term initiatives?

What about in the future?

If you don’t have the internal expertise to handle this, you have two options for filling those gaps.

2. Analyze staff hiring vs. outsourcing

How are you going to fill those IT gaps while still optimizing your overall IT costs?

In tough economic times, it’s challenging to justify new staff hires to fill out your IT capabilities. Simply put, adding employees is more expensive than outsourcing.

The right MSP (managed service provider) can give you access to an entire team of experts. And they can do it for roughly the cost of one staff hire.

That’s a huge benefit when budgets are squeezed. You can support the business with full coverage while still optimizing your spending.

“It’s Corsica’s expertise that makes the difference. We just don’t have the resources to provide that. And being there 24/7 is a huge help to us.”

—Greg Sopcak, 1st VP of IT

See case study →

3. Insist on 100% predictable MSP pricing

It’s one thing to engage an MSP to cover your gaps.

But will they give you 100% predictable monthly pricing?

The answer depends on how they bill for their services. Make sure to read the fine print, because managed IT services pricing can vary considerably depending on the provider’s pricing model and your changing service consumption.

Corsica Technologies is different. We offer 100% predictable monthly pricing regardless of how much support you need or how many hours you use.

This is a huge benefit in times of economic uncertainty. You can optimize your IT spend, plug that number into your budget, and count on it for the duration of your contract. It’s really that simple.

How much will you save?

Use our FREE Outsourced IT Savings Calculator to find out.

4. Rigorously optimize cloud costs

It’s easy to overpay for the cloud. Some companies migrate a system to the cloud, then find that it’s more expensive than hosting that system on-premises. Others may pay for cloud servers when cloud services would provide a more economical option.

Whatever the scenario, cloud systems need regular review and cost optimization to keep your spending under control.

Here are four strategies we use with clients to optimize cloud costs.

Choose services over servers.
Take a lean approach to disaster recovery resources.
Think about moving some systems back to hardware.
Put people and processes in place to review costs regularly.

Get the full picture here: Cloud Cost Optimization.

5. Protect yourself with a cybersecurity service guarantee

Times of economic turmoil create great opportunities for cyber criminals to strike. When victims are already stressed, they’re more likely to make hasty, unwise decisions or pay ransoms.

Given the fact that the average cost of a data breach is $4.88M, cybersecurity coverage is an essential component of IT cost optimization. You want to get the experts and systems in place to prevent a catastrophic attack and the astronomical costs associated with it.

That’s why Corsica Technologies offers one of the only Cybersecurity Service Guarantees in the industry. With limitations, we cover the cost of our services to remediate a cybersecurity incident. It’s our promise to you that you’re protected—and it provides financial peace of mind in difficult economic conditions.

Learn more here: Corsica Cybersecurity Service Guarantee.

6. Optimize your Microsoft 365 licensing costs

Can you really get a discount on Microsoft 365 business licenses?

Absolutely. You just need to work with the right provider.

Here at Corsica Technologies, we’re pleased to offer discounted Microsoft 365 Business licensing. If you need to transition your licensing, we support a phased approach as needed. You can make the switch in the way that works best for your team. Typically, you’ll want to transition monthly licenses at the end of the month and ask your reseller about releasing you from yearly commitments. We can assist with reseller negotiations, enabling you to transition yearly licenses when you’re ready.

Learn more here: Microsoft 365 Business Discount.

7. Find one provider to bundle all your IT services (including data integration)

When you work with multiple MSPs, things get complicated. You have to act as a referee between providers, and you miss out on the savings that come from bundling all your services together. If you can source everything from one provider, that’s a great way to optimize your IT spending.

Of course, most MSPs can’t help you with EDI or data integration, which makes things more complicated.

Here at Corsica Technologies, we literally cover it all. Our integrated team handles all things technology:

This creates significant IT cost savings. You can get access to an entire team of experts for roughly the cost of one staff hire.

That kind of value makes a big impact. Just ask Jake Hoag, operations manager at More Farm Stores.

“From the very beginning, Corsica had a strong desire to be a true partner in this process. I saw it all the way from the helpdesk to the 3-year plan we’re developing to keep our technology up to par—not only today, but in the future.”

—Jake Hoag, Operations Manager

See case study →

The takeaway: Optimize costs by engaging the right IT partner

It’s tough to optimize IT costs and cover all your needs through staff resources. The right MSP can fill in your gaps, expanding your capabilities and paving the way for business success in difficult economic times. Here at Corsica Technologies, our diverse team can cover all your technology needs with flexible service packages and 100% predictable pricing. Talk to us today, and let’s optimize your IT spending for the next chapter.

Ready to take your next step in optimizing IT costs?

Contact Us Now →

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